Administrative and Communications Assistant

Join us at Princeton United Methodist Church as Our Administrative and Communications Associate
 
Take this incredible opportunity to love where you work and the team you work with while using your gifts in office administration and communications and your own depth of spirit to support our Lead Pastor and all of our programs.   Princeton UMC in Princeton, NJ, is an energetic, enthusiastic, diverse community, that needs your administrative, organizational, communications and technology skills and creativity. You will join a team of passionate, gifted and committed clergy and staff.  Interested?  Please submit your cover letter and resume to jobs@princetonumc.org with Administration and Communications in the subject line. 
 
Title: Administrative and Communications Associate
Status: Full-Time Non-Exempt
Benefits:  Healthcare and 20 PTO days annually
Reports to: Lead Pastor
 
PUMC Employees offer their gifts, time, and service to help us live into our mission to be a diverse community joyfully responding to God’s love and growing as Disciples of Christ by nurturing, teaching, reaching, and serving ALL people.
 
Primary Role: The Administrative and Communications Manager is a key role in helping to ensure the efficient and effective operation of Princeton UMC.  This role is pivotal in helping the Lead Pastor and other clergy to coordinate and communicate the myriad of worship services, programs and activities that take place in our very active church.  The role is a partner with the Lead Pastor in all areas of administration, personal communication, calendar planning, worship services and planning.  The role is the communications hub for the church, making sure that everyone is on the same page and producing accurate, synchronized communications through production of the weekly bulletin, worship slides, weekly e-blast, the monthly newsletter, posters, special mailings, social media posts and external advertising.   The role is at the center of worship planning each week, working with the Lead Pastor, other clergy and staff to ensure that the weekly bulletin and projection slides are error free and that all participants in the worship service have the information they need in a timely manner.
 
Profile, Gifts, Competencies: You have a depth of spirit and a deep commitment to your own spiritual formation and growth. You are highly organized, work autonomously, develop and execute plans, find creative solutions to challenges, are a skilled communicator and come up with new ideas for improving administration and communications.  You work effectively in a team-based organization with all members of clergy and staff, lay leaders and congregants.   You are savvy with technology and using social media.  You develop and work with a cadre of volunteers who support the church’s administrative and communications efforts.  You are a partner with the Lead Pastor.  You value the confidentiality of the information that you must work with in this role.  You possess intercultural competence and are a fast learner.
 
Essential Duties and Responsibilities:
 
Administrative Support for Lead Pastor
1.     Mange the Lead Pastor’s complex calendar.
2.     Support Lead Pastor’s meetings including preparing for meetings and special programs, communicating with participants, and following up on action items.
3.     Provide overall administrative support for the Lead Pastor including handling reimbursements, mail, production of materials for meetings, etc.
4.     Review and respond to Lead Pastor’s email; communicate on behalf of the Lead Pastor.
5.     Manage special projects.
6.     Take minutes for staff meetings and follows up on action items.
 
Communications
1.     Serve Communication Committee and, help develop and execute an overall communications strategy for both internal and external communications and through social media.
2.     Coordinate with clergy, staff, and committees to ensure that everyone is on the same page in terms of dates, events, publicity and communications.
3.     Ensure that all communications vehicles – bulletin, worship slides, newsletter, e-blast, mailings, posters, social media are 100% synchronized and accurate.
4.     Design artwork and graphics for all communications media, using consistent themes.
5.     Prepare, edit and publish monthly church newsletter and weekly “eblast”. 
6.     Produce weekly and special worship service bulletins, inserts, and worship slides for projection.
7.     Coordinate preparation, copying and distribution of materials for special programs, annual stewardship pledge drive, capital campaign, special campaigns, etc.  with clergy, committee chairs and volunteers.
8.     Provide content for the church website to the church webmaster.
9.     Manage church external communications – newspapers, websites, local media.
10.   Provide back up to Office Assistant as needed during peak periods (e.g. Christmas and Easter) and when Office Assistant is not present in the office.
 
Position Requirements:
●      Minimum Associates Degree, preferably in Communications
●      Minimum 3 years of experience as an office administrator, preferably in a church or non-profit
●      Experience producing communications, e.g. newsletters, bulletins/programs, via social media, preferably in a church or non-profit
●      Familiarity with the operations of a church